Last-Minute Hotel Booking: 10 Genius Travel Hacks For Family

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The clock is ticking, the children are restless, and you suddenly realise it’s the last week of the school holidays – yet no family vacation is planned. Sound familiar? *Raises hand*

Whether it’s the summer break, a festive holiday, or just a spontaneous family weekend escape, finding a last-minute hotel can send even the most seasoned parent into a panic. I’ve been there, scrolling through half a dozen of the most popular hotel booking apps and tools, only to find that all the desirable hotels are fully booked.

In today’s fast-paced world, our lives are filled with responsibilities, commitments, and endless to-do lists. Planning a family holiday often takes a back seat, and before we know it, the early birds have snapped up all the good deals and accommodations. Even those places that wouldn’t usually catch our eye seem to be fully booked during peak season, leaving us scrambling for last-minute hotel options or facing the cancellation of a highly anticipated family vacation.

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But fret not, we’ve got you covered! In this post, we’ll share the top innovative travel hacks to help you think outside the box and find the perfect family accommodation even when everything seems to be booked. These tips are tailored for busy parents like you, offering practical solutions that go beyond traditional hotel booking. Whether it’s peak season or a popular destination, these strategies will ensure that your family enjoys a wonderful vacation, no matter how last-minute your travel planning may be.

So grab a cup of tea, take a deep breath, and let’s begin this journey together. Your next family adventure is just a few clicks away, and with these hacks in hand, you’ll never have to cancel a family vacation due to a lack of last-minute accommodation again!

1. Pick up the phone and call directly

Finding last-minute accommodation can be extremely challenging and stressful, particularly during peak seasons. Have you ever found yourself frantically searching through hotel booking apps, or spending hours browsing hotel websites, only to hit a dead end? You’re not alone.

The truth of the matter is that online hotel booking platforms may not always show real-time availability or cancellations. Some hotels even withhold rooms from third-party booking apps to avoid commission, knowing that peak season will guarantee occupancy.

So, instead of relying on hotel search engines and repeatedly inputting your details, pick up the phone and call the hotels. This approach allows you to speak to someone with the most current information. You might uncover hidden availability or special offers that aren’t listed online.

Calling hotels directly is a simple yet effective strategy that has proven to be a game-changer for busy parents, especially when hotels seem to be fully booked everywhere. By taking control, you open up opportunities that might otherwise be missed, ensuring that your family’s holiday plans remain on track.

Killer Strategy #1: How to Unlock Last-Minute Hotels by Calling Directly

Let’s say the specific room type you desire isn’t available for the entire duration of your stay. This situation is very common during peak seasons and it can be a stumbling block when searching for last-minute hotels online. But don’t let this deter you from pursuing your ideal accommodation.

When calling the hotel directly, you have the opportunity to discuss alternative arrangements. Many hotels are willing to accommodate guests by offering the option to move to another room during their stay. Here’s how it might work:

1. Start with Your Preferred Room Type: Book the desired room type for the available dates, even if it’s not open for the entire duration of your stay.
2. Discuss Alternatives with the Hotel Staff: Speak with the hotel staff about your needs and ask about other available room types for the remaining dates. They may offer a similar or an upgraded room.
3. Consider a Flexible Approach: Be open to the idea of changing rooms during your stay. It might seem inconvenient at first, but hotels often make the process seamless, and it can be an exciting opportunity to experience different room types.
4. Stay Informed: Ask the hotel staff to have you on their contact list for cancellations or when rooms become available. Hotels have last-minute changes all the time, and being on their radar means you could be the first to know if something pops up.
5. Make An Impression: Building a connection with hotel staff can go a long way in securing that last-minute accommodation. Whether it’s offering a genuine compliment, sharing a personal story that resonates with them, or simply being courteous and engaging. If the staff remember your conversation, they’re more likely to think of you when a room becomes available.

A personal touch can open doors, even when all the doors seem closed. It all begins with kindness.

Kida

2. Alternative bedding configurations for families

Have you ever noticed that the room options on hotel booking sites seem limited when you enter the exact number of family members, including infants? It might seem perplexing, but there’s a simple explanation and a clever solution.

The traditional way of booking a hotel room often considers each person, even an infant, as needing a separate bed. This can restrict your options, particularly if your child shares a bed with you or sleeps in a portable cot. In such cases, a room with a maximum capacity of three might be just enough for your family of four.

But of course, if you enter 4 guests in the booking system, the room type that’s available for up to 3 guests won’t show up. So, by considering alternative bedding configurations, you can unlock more choices and find the perfect room for your family.

Killer Strategy #2: Maximising Room Options with Smart Solutions

• Understand the Hotel’s Bedding Policy: Before you start your search, familiarise yourself with the hotel’s bedding policy. Some hotels offer rollaway beds, sofa beds, or cots for children, while others might allow young children to share a bed with parents.

• Search with Flexibility: Instead of inputting the exact number of family members, try searching for rooms that accommodate one less person. For example, if you’re a family of 4 with a baby, search for rooms for 2-3 guests with the option of adding a rollaway bed.

• Communicate Your Needs: Once you’ve found a suitable room, contact the hotel directly to discuss your specific needs. Whether it’s a rollaway bed or permission for a child to share a bed, clear communication ensures that the hotel can accommodate your family comfortably.
• Consider Portable Solutions: If you travel frequently with young children and prefer they sleep separately, investing in a portable cot or travel bed can give you even more flexibility.

• Add Notes to Your Booking: Before confirming your booking, put in the notes section that you have an infant or toddler travelling with you. If there’s an extra charge (though infants are often free), you can simply pay on check-in.

3. Downsize or upsize your accommodation requirements

When planning a family holiday, being flexible can make all the difference. Sometimes, thinking outside the box and considering alternative accommodation options can lead to great surprises.

You might choose a smaller room to get cosy or a bigger space to share with friends. This idea of sharing a larger space with friends is truly brilliant. Imagine paying the same price as a basic studio but staying in the hotel’s best penthouse! By splitting the costs with friends, you can enjoy luxurious accommodation without breaking the bank.

This clever approach not only helps you find last-minute accommodations but can also save you money and make your trip more fun. It’s a simple way to enjoy a family holiday that’s both budget-friendly and special. So by being open to these options, you can find a place to stay even when hotels seem full.

Killer Strategy #3: Exploring Uncommon Room Types by Downsizing or Upsizing

Here’s how you can make the most of this approach:

• Consider Splitting the Group: If you have a larger family or group, think about splitting into 2 and booking 2 smaller room types. This can provide more privacy and flexibility in choosing locations.
• Share Accommodation with Friends: Booking a large holiday home or apartment or a spacious penthouse to share with another family can be a fantastic way to cut costs. You could end up paying the price of a basic studio for the best penthouse in the hotel when you split the costs.
• Look for Uncommon Room Types: Uncommon room types, such as large family suites or penthouses, are usually the last to go. By considering these options, you increase your chances of finding available accommodation, especially during peak seasons.
• Communicate with the Hotel: Reach out to the hotel to discuss your specific requirements. They may have unique room configurations or special offers that align with your needs.
• Embrace Flexibility: Be open to different room types and configurations. This flexibility can lead to unexpected discoveries and memorable experiences.

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4. Try sleeping under the stars

When it comes to family accommodation options, it’s not just hotels and Airbnb. Camping or Glamping are not only clever last-minute accommodation solutions; they’re also adventures that bring families closer to nature and each other.

In my years of experience putting together last-minute family holidays (yes, hubby loves doing that to me), I’ve found that a campsite will almost always have a (green) patch of grass waiting for you. Unpowered sites, in particular, rarely get snatched up to the last pinch of grass in most cases.

So whether you’re an experienced camper or new to the idea, there’s something refreshing about spending time under the stars, especially when last-minute hotel options are maxed out.

Killer Strategy #4: Find the perfect holiday park for camping

Here’s a guide to help you explore the joys of camping with your family:

• Explore Different Types of Camping: From traditional tent camping to glamping, there’s a style to suit every family’s comfort level.
• Call Smaller Holiday Parks: While popular holiday parks might get booked out quickly, smaller family-owned campsites often have availability.
• Rent Camping Gear: If you’re not a seasoned camper and don’t have all the necessary camping gear, consider renting camping equipment or booking a site with a pre-set tent. Many places offer these services, making camping accessible even for beginners.

• Search for Hidden Gems: Look for lesser-known campsites with good reviews. A quick phone call can help you find availability, especially over popular holidays in peak seasons.
• Pack Smart: Knowing what to pack for a family camping trip is essential. We have a full list of packing essentials in our interactive family packing list, put together by a minimalist family (that’s us). This is the ultimate family packing list that ensures you have all you need without overburdening yourself.
• Embrace the Experience: Camping offers a unique opportunity to connect with nature and each other. Whether it’s roasting marshmallows over a campfire or exploring nearby trails, the memories created are priceless. It may not be what you’re accustomed to on a family holiday, but staying open-minded and enjoying the spontaneity may just be the beginning of a tale to tell for many years to come.
• Enjoy the Simplicity: One of the charms of camping is the simplicity it offers. Enjoy the break from technology and the hustle and bustle of daily life. Engage in outdoor games, storytelling, and other activities that foster family bonding.

5. Embrace the open road with van life

The open road calls to many, but few answer with as much style and freedom as those who embrace van life. This millennial trend of travelling or often living in a converted van offers a unique blend of mobility, comfort, and adventure. It’s a way to see the world from a new perspective, all from the comfort of your home on wheels.

Killer Strategy #5: Hiring the right campervan & navigating van life

• Choose the Right Van: Select a campervan that fits your family’s needs and budget. Consider space, comfort, and functionality. Some families opt for fully converted camper vans, while others prefer customising a van to their specific requirements. We recommend choosing the smallest van that’s big enough for your family’s comfort.

• Plan Your Route: While spontaneity is part of the charm, having a rough plan helps. Knowing where to park overnight, responsibly disposing of waste, and replenishing clean water is essential.
• Embrace Simplicity: Van life is about enjoying the simple pleasures of life. Cook meals together, play games, and explore nature. It’s the experiences, not the possessions, that matter. This minimalist approach is how we’re able to travel the world with 2 kids on backpacks.
• Pack Smart: Space is a premium in van life. Pack only the essentials and think multi-purpose. Collapsible kitchenware, compact furniture, and versatile clothing are key.

6. Get close to animals with a farmstay experience

Farmstay holidays offer families a chance to escape the hustle and bustle of city life and immerse themselves in the tranquillity and simplicity of rural living. It’s an opportunity to connect with nature, learn about farming practices, and cultivate deeper family bonds.

Choosing a farmstay over a traditional hotel also provides a unique opportunity for children to learn about the farm animals, sparking curiosity and joy. Whether it’s petting a gentle lamb, watching the playful antics of piglets, or hearing the morning crow of a rooster, these interactions with the animals can be a magical experience and create lasting memories for the whole family.

Killer Strategy #6: Finding the best farmstay

When it comes to booking the best farmstay experience, the key is to align the farm’s offerings with your family’s interests and expectations.

Here’s what to look for in booking the best farmstay experience:

• Identify Your Family’s Animal Preferences: Are there specific animals your children love or scared of? Whether it’s cuddling rabbits or riding horses, knowing your family’s preferences will guide your choice.
• Research Farm Activities and Animal Interactions: Look for farms that offer hands-on activities with animals. Feeding, milking, and grooming can be exciting for both adults and children.
• Consider Accommodation Comfort: Farmstays vary in comfort levels. Some offer rustic charm, while others provide luxurious amenities. Choose according to your family’s comfort preferences.
• Meal Options: Enjoying farm-fresh meals is one of the highlights of a farmstay. So look for farmstays that offer home-cooked meals using their own produce, including dairy and meat products.

• Proximity to Other Attractions: If you plan to explore the surrounding area, choose a farmstay that’s conveniently located near other attractions or natural beauty spots.
• Communicate Special Needs or Requests: If you have specific needs or requests, such as dietary restrictions or accessibility requirements, communicate them in advance to ensure a smooth stay.
• Embrace Flexibility: Farm life can be unpredictable, especially with animals. Be prepared for changes in schedules or activities and embrace the spontaneity of farm living.
• Create a Pre-Visit Excitement with Children: Share pictures and videos of the farm and animals with your children before the visit. Building anticipation can make the experience even more enjoyable.

7. Unique holiday homes with few reviews

When looking for last-minute accommodation, don’t settle for the ordinary when you can find the perfect excuse to experience something extraordinary. From treehouses to anchored boats, these unique holiday homes offer more than just a place to rest your head. Especially when they’re new listings with few reviews.

The best platforms to find these unique last-minute accommodations are undoubtedly Airbnb and Vrbo. For Aussies, we also have platforms like Wotif and Stayz, while New Zealanders can explore these last-minute hotel options on Book A Bach.

Killer Strategy #7: Keep refreshing!

The beauty of these holiday homes is that owners usually actively manage their bookings during peak seasons. Savvy renovators recognise the opportunity to capitalise on these times, often lining up DIY projects for completion. As a result, new listings are popping up all the time and availability is often updated in real-time.

This means that if you find nothing suitable at the present moment, new options may surface in just a couple of hours. It’s a constantly changing landscape, so keep a watchful eye out to find the perfect last-minute accommodation for your family.

8. Exploring Remote and Uncharted Destinations

The allure of the unknown can be a thrilling part of travel, especially when it leads to discovering hidden gems that are off the beaten track. Whether it’s a secluded lake, a mysterious forest, or a charming seaside town, venturing into remote regions can offer a refreshing escape from the usual tourist spots. Here’s how to embark on an adventure to explore the unknown:

Killer Strategy #8: How to Find Hidden Gems in Uncharted Destinations

1. Use Google Maps: Use Google Maps to search for regions that are new to you, and explore attractions, landscapes, and local secrets. Try searching ‘attractions’ and see what comes up.
2. Travel Blogs: Find insights from travel bloggers like myself, who have explored remote areas and shared their experiences through travel blogs and Pinterest. (Psst, travel gems @kida_co)
3. Consider Different Types of Accommodation: Embrace the wilderness and stay with locals in lesser-known towns to experience authentic hospitality. Look for unconventional accommodations like cabins, yurts, or even lighthouses.
4. Examples of Remote Destinations to Explore: Consider a secluded lake, perfect for fishing, kayaking, or simply enjoying the serenity. Explore a hidden forest trail, ideal for hiking, bird-watching, and connecting with nature. Discover an unknown seaside town, where you can enjoy uncrowded beaches, local seafood, and coastal charm. Venture off the beaten tracks and you may just discover a hidden gem!

9. Combine events with accommodation

When peak seasons and popular events collide, finding last-minute accommodation can become a daunting task. However, the solution might be closer than you think. Multi-day festivals, especially those centred around music and arts, often provide unique accommodation options that can be a lifesaver for those in search of last-minute hotels.

While nearby hotels may be fully booked, these events may offer an experience of camping under the stars. Camping on-site means you’re right at the heart of the event. It allows you to enjoy both the event and a place to stay without worrying about transportation to and from the venue.

Killer Strategy #9: Subscribe to these events

By subscribing to newsletters or following social media channels of multi-day events, festivals, and venues, you can receive timely notifications about upcoming events, ticket sales, and unique accommodation options directly to your inbox.

This not only ensures that you have the latest information at your fingertips but also opens up opportunities to explore new and exciting destinations. Whether it’s a family-friendly music festival or an arts and crafts fair, being in the know allows you to plan ahead, make informed decisions, and create unforgettable memories with your loved ones. It’s a simple yet effective way to enhance your travel planning and discover hidden gems that might otherwise go unnoticed.

10. Host an unforgettable house party

Sometimes, the best adventures are found right at home. If you’ve exhausted all the options above and still struggling to find last-minute accommodations, then host an unforgettable house party instead.

Gather your friends and family, and transform your living space into a festive haven. With a bit of creativity, you can put up dazzling decorations, prepare a sumptuous feast, curate the perfect party playlist, and even stream your favourite movies.

Don’t forget to crack open a beer or mix some delightful cocktails. Embrace the joy of togetherness, laughter, and shared memories, and you’ll find that a house party can be just as thrilling and satisfying as any family vacation.

After all, it’s not the destination but the attitude to celebrate that truly counts.

Kida

Killer Strategy #10: Embrace Home Celebrations

Turn your home into a festive venue and create memories that last a lifetime. Whether it’s a themed party or a casual gathering, the warmth of home can provide the perfect backdrop for a night to remember.

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Signing off to a last-minute adventure

As we close the pages of this travel-inspired guide, we hope you’ve found inspiration in the unconventional, the extraordinary, and the simple joys that lie just around the corner. Whether it’s a remote lakeside retreat, a vibrant festival under the stars, or a cosy gathering in the comfort of your home, the world is brimming with opportunities to create unforgettable memories.

Remember, the journey is as exciting as the destination, and sometimes, the most cherished experiences are those we stumble upon along the way.

💞 Stay Travel Savvy

For rural regions or underdeveloped destinations, try to support local businesses by booking guesthouses directly with the hosts. Quite often, you’ll be able to negotiate a much better rate and build connections with the locals.

If you’re a frequent traveller, we recommend sticking with one hotel booking site or hotel chain to reap the benefits of its loyalty program. Such as Agoda, Booking, Hotels, Hiltons Honors Program or IHG Rewards Program.

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